Accounts Payable Coordinator, Part Time- Concorde Career Colleges

Pay range: $19.00-21.00 an hour

The Accounts Payable Coordinator is responsible for processing standard vendor & purchase order invoices along with payment requests from 16 campus and home office locations. The A/P Coordinator will ensure that invoices and the accompanying payment requests are complete, in compliance with the requirements of Concorde’s financial policies and are entered into the financial information system (Microsoft Great Plains). Coordinator will work to meet weekly and monthly deadlines and carry out other financial duties related to the payables function as directed by the Accounting Manager and/or Controller. All Concorde associates are required to display professionalism and uphold Concorde’s Mission and the core values of respect for the individual, integrity, teamwork, customer service, and achievement.

Principal Accountabilities & Deliverables

• Reviews and enters invoices and their accompanying payment requests while ensuring compliance to Concorde’s policies and procedures. Invoice review will include verifying there is proper authorization, applicable matching purchase order or contract, accurate account coding, and sales and use tax calculations. Seeks clarification from submitters when needed
• Daily processing of standard and purchase order invoices into the Accounts Payable module of Great Plains. Ensures payments are processed in time for weekly and monthly deadlines
• Provides advice to associates regarding Accounts Payable procedures, general ledger mapping and account structure
• Efficiently manages inquiries from both vendors and campuses regarding the status of their payments
• Independently resolves vendor discrepancies and reconciles vendor statements
• Reconciles Accounts Payable and Accrued Accounts Payable sub-ledgers
• Responsible for maintaining current open purchase order and received not invoiced reports
• Assist with new and existing vendor account setup & management with our payment processing partner, Corpay
• Perform other duties, as assigned

Education / Experience

• High school diploma or GED required.
• Two years’ Accounting/Business experience preferred OR an Associate Degree in a related field
• Knowledge of Accounts Payable procedures and practices; general knowledge of maintaining a general ledger
• Great Plains or Workday experience a plus
• Excellent communication & customer service skills, both verbal and written
• Experience with Microsoft Office applications necessary
• Ability to maintain a high level of accuracy while managing a large volume of work

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders